Schedule an Interview Email Template

Use this email template to invite a candidate to interview. Adapt it to the tone and voice that best fits your brand and company culture.

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Always start with a clear subject line that encourages candidates to open your email right away. Detail all the necessary information to set up the interview, including:

The position
The possible times and dates of the interview
The location (office, phone, video)
How long the interview will be
Anything the need to prep ahead of time

Sample email template for scheduling an interview

Subject line: We’re inviting you to interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name],

Your application for the [Job_title] position caught our attention, and we’d like to invite you for an interview. This is a chance to learn more about the position and for us to learn more about you.

You will meet with the [Department_name] department manager [optional – Manager_name]. The interview will last about [X] minutes and you’ll have the chance to discuss the [Job_title] position and learn more about our company. [If applicable: Insert information about what the candidate might need to bring with them e.g. portfolio, resume, ID to pass from the security/reception, etc.]

Please feel free to choose the time that suits you best at the following link:

[Insert scheduling link]

Looking forward to hearing from you,

[Your name]

[Signature]