Internal Referral Candidate Email Template

Use this template to craft your first email to make a brief introduction and schedule next steps with a candidate who’s an internal employee referral.

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Mention the employee who made the referral in the subject line.
Use a friendly yet professional tone, and avoid being overly formal.
Mention the position you’re hiring for and briefly explain why you think they might be interested.
Point out how your candidate’s skills and experience are relevant to your job requirements.
Indicate what the next steps are (e.g. set up a call) and provide information your candidate might need (e.g. contact details, job description, company website.)

Email template for sourcing a referred candidate

Subject line: [Employee_name] mentioned you’re a great [Job_title]

Hi [Candidate_Name],

[Employee_name] mentioned that you might be a good fit for our [Job_title] position. I am [your name], [your job_title] at [Company_name].

I checked out your [e.g. LinkedIn or GitHub] profile, and think your background is impressive. Your accomplishments align with our project, and [ mention something that caught your eye.] We’re always looking to build our team with more great people like [Employee_name], so we’d love to schedule a time to chat.

Would you be available for a quick intro call [include date and time or a period of time, e.g. ‘sometime this week’] to learn a little bit more about this position?

Thank you for your interest,

[Your name]

[Signature]