New Hire - Email Announcement

A member of the HR team or the hiring manager can send this email to introduce the newest member to all current employees.

The new employee announcement email is part of the onboarding process, so it’s important to get it right. This email helps set your new employee at ease by offering a warm welcome from team members. It’s important that all employees, not just those on the new hire’s team, get the chance to learn a few things about their new co-worker.

Keep this email short, providing brief introductory information: introduce your new employee, mention their job title, when they start, what they’ll be doing (e.g. a specific project) and what their background is. This kind of information will serve as a good icebreaker to spark conversations when your new employee arrives. 

New employee announcement email sample

Subject line: Welcoming [Employee’s name] to [Company name] / [department]

Hi team,

I’m excited to announce that [Employee’s name] will be joining us as a [Job title] on [Start date.]

[Employee’s name] will work with [department/ team] to [mention their role and what they will do’]. He/She/They has/have previously worked at/in [Add information about employment background] He/She/They has/have recently graduated from [Insert information about academic background.]

Please join us in welcoming [Employee’s name] on [Start date] at [specific time] and welcome him/her/them to the team!

Best regards,

[Your name]

[Signature]