Accounts Payable Clerk Job Description

The Accounts Payable Clerk Job Description is a comprehensive list of typical job duties and expectations. It covers the most basic and essential functions that an Accounts Payable Clerk will be responsible for once hired, as well as the experience or skills they’ll need to excel in this position.

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About the Accounts Payable Clerk Position

We’re seeking a motivated and diligent Accounts Payable Clerk to join our team of account professionals. As an Accounts Payable Clerk, you’ll be responsible for ensuring that any outgoing invoices are paid in a timely manner and the correct processes are followed.

To succeed as an Accounts Payable Clerk, you’ll need strong organizational skills paired with excellent communication skills. An affinity for working with numbers is also helpful.

Accounts Payable Clerk Position Responsibilities

Review all incoming invoices, verifying their accuracy
Match invoices with purchase orders and relevant documents
Enter the invoice into the accounting system, coding the invoice appropriately
Ensure that any payment terms are adhered to, flagging any potential issues
Resolve any payment discrepancies with outside vendors in a timely manner
Make all outgoing payments, including writing checks, setting up electronic transfers, or paying by card
Reconcile statements to ensure account balances are accurate
Keep detailed records of all transactions and outgoing payments, maintaining all relevant documentation
Prepare and present [weekly/monthly/quarterly] reports for management
Adhere to all company policies and internal controls
Suggest improvements to streamline accounting processes

Accounts Payable Clerk Position Requirements

[2+] years experience as an Accounts Payable Clerk or in a similar role
High school diploma or equivalent
BA/BS in finance, accounting, or related field preferred
Certified Accounts Payable Associate (CAPA) certification preferred
Proficient in relevant computer software, including Microsoft Office suite and various accounting programs such as Intuit QuickBooks or Oracle
Working knowledge of accounting principles and relevant regulatory requirements
Strong mathematical and data skills
Excellent attention to detail and organizational skills
Superb written and verbal communication skills
Must be able to work effectively in a fast-paced environment

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Frequently Asked Questions

What makes a good Accounts Payable Clerk?

A good Accounts Payable Clerk is detail-oriented and organized. Whether crunching numbers or filing relevant documentation away for later, they’re prepared to spot any issues and ensure that accurate and speedy payments are on their way to vendors!